Layout Image

Archive for Organization

Re-post: Don’t Chase That Squirrel!

Thursday, April 12th, 2012

Squirrel

I love this concept and recently came across this blog post I wrote 3 years ago. I thought it was super relevant and wanted to share it with you again.

This summer my boys and I saw the movie "UP." (If you missed it, be sure you rent it. It's a great family movie). In the movie, the villain equips his dogs with devices that allow them to talk. One of our favorite scenes in the movie comes just as one of the dogs is explaining that his master has given him this collar and now he can talk. While the humans look at the three talking dogs somewhat stunned, one of the dogs yells "Squirrel" and all the rest of the dogs immediately turn their attention at once and shout, "Where?"

It's a hilarious moment that's repeated a few times in the movie and it has become sort of an inside joke in our family. Whenever someone's attention seems to be wandering (as in "are you listening to me?"), the speaker will say "Squirrel!". It's a great way to bring the listener's focus back in a humorous way (and we always crack up!)

I was thinking about this yesterday as I was working. It's hard to stay focused in the virtual world. I'll be working on a project in my shopping cart and then discover that there's a typo I need to fix on my website (which I accessed for my original project). Then while I'm on the page fixing the typo, I'll notice that my photo needs to be updated (I got new photos taken in June and am still discovering a few places where they need to be replaced). As I'm locating the new photo to upload to the page, my Outlook will message me that I have a new e-mail and I'll flash over to read it. Before I know it, I've completely forgotten where I started. "Squirrel!"

Does this scenario sound familiar to you? If so, let me recommend a few ideas that have really supported me in keeping the distractions to a minimum so I can keep my focus on one project at a time:

  • Turn off the instant notification on your e-mail. This is simple (you can do it in the "Tools" and then "Options" tab in Outlook) so you're only receiving e-mails when you're ready to process them.
     
  • Create a master list on Sunday evening of all of your projects for the week (I call mine a Master Manifestation list). List your goals for the week and then break down your actions by day (Monday – Friday). Even though I use the calendar and tasks in Outlook, I find having this visual piece of paper on my desk keeps me on track each day.
     
  • Schedule out blocks of time on your schedule for certain tasks and stick to it. An easy way to stay disciplined about doing this? Pretend someone is paying you by the hour to work on whatever the project is upon which you're currently working. If you don't keep track of your time, you won't get paid.
     
  • Use an egg timer to keep you conscious of how much time has passed. You'll be amazed at how fast an hour goes when you stay conscious of the passing time.

I can't guarantee that these tools will completely eliminate the lack of focus you sometimes feel as you work, but I can promise that the more you become aware of the squirrel chasing you're doing, the less you'll be tempted to do it.

So, tell us what tools you use to keep yourself focused. I'd love to know.



WANT TO USE THIS ARTICLE IN PRINT OR ONLINE

You may, as long as you do not alter it and include the following information (with active links as appropriate)

Julie Anne Jones is a direct sales corporate consultant, coach, and trainer, and the CEO of Julie Anne Jones, Inc. She is known for her authentic and easy-to-use scripting and specializes in specific systems, language, and tools for success in direct sales. To learn more about Julie Anne and her products and services, and to read her weekly blog posts, visit her at www.julieannejones.com.

Video Blog: Spring Cleaning in Your Direct Sales Business

Tuesday, April 10th, 2012

You're probably spring cleaning in your home, but what about in your direct sales business? Have you thought about what you could "clear out" of your business in order to become more productive?

Can't see the video? Click here. Learn more about my product, "Get Organized and Take Back Your Life" here.

What’s Your Time Management Style?

Tuesday, March 6th, 2012

I always say you're either growing or dying. Most of the time, I choose to grow, and I do my best never to be so married to a concept that I can't change my mind. I've been teaching time management for years and honestly, while my approach has been effective for lots of people, it's really a "one size fits all" approach. In the past year as I've worked closely with lots of different types of people in the Direct Sales Virtual Academy, I've come to realize that time management really does have a lot to do with your "time management style" and that everyone works differently based on that.

That means my old belief isn't accurate. Creating a schedule and working in a way that supports your time management style is crucial to feeling good while you work. And that's the key to productivity. As I created my new "Get Organized and Take Back Your Life" program last month, I updated my time management exercise and created a whole new layer to the process. Basically, I identified three different time management styles. I encourage my clients to determine their predominant style and then create a way of working that fits them.

Here are the three styles, so you can determine which you are:

Type #1: Free Flowing – If your time management style is free flowing, you abhor structure. That means you live very much in the moment and would prefer not to have any structure or schedule at all. While it’s challenging to create a schedule around this style, it’s not impossible, as long as you consider what needs to be in place for you to feel content and happy as you work within it’s confines.

Type #2: Structured - If you have a high value around order and organization, you’re probably going to fit into the structured time management style. This means that you function best with a high degree of predictability in your schedule. Many who follow a structured style have a schedule that’s the same every day or week (or both). They decide what they need to do, when they’re going to do it, and then use the same blocks of time each week to make sure it gets done. If something comes up that’s out of their routine and needs to be accomplished, they can get stressed and start to feel overwhelmed.

Type #3: To-Do List Driven – All of us fit into this category at some level (I’ve rarely met anyone who doesn’t make lists at least sometimes). Those who fit into the To-Do List time management style, however, are driven by lists. They tend to be highly productive and often border on being workaholics. The To-Do list personality often works long hours and has trouble setting limits on how often they’re in their office. The harmony between their family, life, and business can be difficult to manage.

Once you discover your predominant style, you can consider how that affects the way you work. The truth is, who you are and how you function has everything to do with how you create and maintain a way of working. For some people, structure is the key to success and for others, without a foundation of freedom and flow, they can’t be productive. When you begin to learn what your time management style is, you can set up systems that support the way you work best and let go of any guilt about what you should be doing or the way everyone says you need to work.

So what about you? Which of the types above best fits you?



WANT TO USE THIS ARTICLE IN PRINT OR ONLINE?

You may, as long as you do not alter it and include the following information (with active links as appropriate)

Julie Anne Jones is a direct sales corporate consultant, coach, and trainer, and the CEO of Julie Anne Jones, Inc. She is known for her authentic and easy-to-use scripting and specializes in specific systems, language, and tools for success in direct sales. To learn more about Julie Anne and her products and services, and to read her weekly blog posts, visit her at www.julieannejones.com.