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Archive for Customer Service – Page 2

5 Steps to Make Direct Sales Follow-up Calls Easy

Tuesday, February 21st, 2012
Beautiful young woman talking on mobile phoneOne of the questions I get the most often from my clients and during Q&A Mondays over on the Facebook Fan Page is "How do I overcome my fear of the phone." Let me share a secret with you – NOBODY likes to make phone calls to follow up or ask for bookings. I still have to do this as a professional speaker and coach and it’s still not my favorite part of my job. What I have learned, however, is that once I really understood that most of my fear of picking up the phone came from the lies I was telling myself about the people on the other end, it got easier. The truth is, most people are happy to hear from you. If they don’t answer or return your call, it’s not because they hate you or you’re annoying them (even though that’s the lie you tell yourself, isn’t it?), it’s because, like you, they’re busy!
 
Once you understand that, you can let go of the worry and pick up the phone. And when you leave messages (which will be about 80% of the time), I recommend that you are deliberately vague about why you’re calling. Leave a message that’s short and sweet like, “Hey, Nancy, this is Julie Anne Jones. I have a quick question for you. Can you give me a call back when you get a chance?” That way, the person you’re calling is curious and will probably call you back. If you give them too many details, they might assume they already know what you’re going to say and decided not to call you back.
 
Here’s a systematic approach to making phone calls that might support you.
 
  1. Slow down and get centered
Ask yourself how you can support each and every person you call and deliberately choose to stay curios and open. Have a list of all those whom you wish to contact and spend a few moments thinking about the person you’re calling and how you might support her before you pick up the phone.
 
  1. Open with an acknowledgement
Have this in your mind before you make the call. Then go into an inquiry that has nothing to do with the reason you’re calling. Ask them “How are you? What’s going on with you?” Then listen to them. One of Steven Covey’s Seven Habits is “seek first to understand, then to be understood.” When people feel understood, it puts them in a whole different mindset.  Use the phrase “the last time we talked…” or “the other night at Daphne’s party you shared…” To be able to say, “I was noticing how much you enjoyed yourself the other night” or “when we were visiting before the show the other night, you told me how busy you are and my radar went up, because you need a break” makes the call about her, not you and your agenda. Remind her that your parties are about taking a little time for yourself and that she deserves that. Also remind her that you, as the consultant, are going to partner with her and do as much of the work as possible for her. If she knows your commitment level, it’s easier for her to say yes. (If you need a great way to remember all of those details so they'll be at your fingertips when you do call her, check out The Client Angel. My friend Jennifer Fitzgerald has created an incredible tool specifically for direct sales/party plan representatives that will make you a ROCK STAR in the follow up department).
 
  1. Introduce the reason for your call 
If possible, reference what they’ve just shared, i.e. “Wow, Sue, it sounds like you’re really busy. That tells me that you need a break! I have the perfect solution! Let me come and spoil you and your friends with a fun, relaxed girl’s night out!” or “sounds like you’re super mom! I’d love to give you a chance to take a break for just one night.”
 
  1. Overcome objections
First of all, you can overcome objections before they even come up by offering theme parties and talking about the amazing host special your company is offering. If objections do arise, they’re usually vague and not specific. You can’t overcome an objection unless you know what it is. One of the best questions for figuring that out: “What’s holding you back?” That question will get you to their objection, and then you can deal with it and overcome it.
 
  1. If their answer still isn’t yes, FOLLOW UP!
One of the biggest mistakes I see direct seller make is taking the answer “no” personally. The truth is, 99% of the time, no means “this isn’t the right time for me.” That means, if you set up and commit to a clear follow up schedule, when it is the right time, you’ll be in front of that person and get the booking. Simply ask politely, “Would it be okay if I follow up with you in a few months once things settle down for you? I would love to work with you, so if it’s ok, I’ll just add you to my follow up list and call back.”

 So, are you ready to pick up the phone now? How many calls will you make today?



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You may, as long as you do not alter it and include the following information (with active links as appropriate):

Julie Anne Jones is a direct sales corporate consultant, coach, and trainer, and the CEO of Julie Anne Jones, Inc. She is known for her authentic and easy-to-use scripting and specializes in specific systems, language, and tools for success in direct sales. To learn more about Julie Anne and her products and services, and to read her weekly blog posts, visit her at www.julieannejones.com.

From Information Delivery to Information Gathering

Thursday, November 10th, 2011

Last week I wrote a blog post about a new way to conduct a direct sales opportunity event. It focused on getting as much information about the prospects' needs as possible and then sharing your opportunity from the perspective of "what's in it for them." I've gotten quite a bit of feedback on that post, and it was a real eye opener for lots of you.

As direct sellers, it's natural for us to want to share our enthusiasm for our business opportunity, our products, our party experience, and our companies. While I completely agree that this is a very important skill for you to master, unfortunately it can too often lead to information overload for the person with whom we're sharing, especially if this is where you start. Even though it comes from your best intentions, the need to tell people everything you possibly can about your business is most likely sabatoging your success as a direct seller.

I'd like to encourage you to think about your intention for sharing, whether it be about your opportunity, your products, or booking a direct sales home party with you. I would hope that you're sharing because you truly believe what you're offering could impact that person's life in a positive way. If that's the case, doesn't it serve you to find out exactly how that might happen? The only way to do that is to move from information delivery to information gathering when you share.

If you start by asking questions and determining exactly why the other person could use what you're offering, you can deliver your information in a much more relevant and comfortable way for both of you. Start by asking questions and really listen to what they're sharing. Then you can tailor your delivery to their needs, not yours. 

This is generally easier said than done, because as human beings we're usually much more concerned with our own needs and agenda, whether we choose to admit that or not. So I want to invite you to get amnesia about your own life and needs, even what you see as possible for the person with whom you're talking, and focus like a laser beam on what they need and want. And once you're sure you're really clear about that, share only what's relevant to them and nothing else.

It's a small shift that will produce huge results in your business as well as your life.



WANT TO USE THIS ARTICLE IN PRINT OR ONLINE?
You may, as long as you do not alter it and include the following information (with active links as appropriate):

Julie Anne Jones is direct sales corporate consultant, coach, and trainer, and the CEO of Julie Anne Jones, Inc. She is known for her authentic and easy-to-use scripting and specializes in specific language and tools for success in direct sales. To learn more about Julie Anne and her products and services, and to read her weekly blog posts, visit her at www.julieannejones.com.


Why Are You Afraid of Caller ID?

Thursday, October 27th, 2011

It happens virtually every evening, generally just as we're sitting down to dinner. The phone will ring and when I check the caller ID, it says "Unavailable," "Blocked," or "Unknown Caller." I never answer the phone because the only calls that come from those ID's are sales calls or charities soliciting donations. I don't buy stuff from people over the phone and I choose my charities in my own time and for my own reasons.

The bottom line is, there's no need for me to ever answer a call from "Unknown" because I know who "Unknown" is and I'm not interested in talking with them. I'm guessing you feel the same way.

So, why would you deliberately block your caller ID when doing customer service, booking, and sponsoring follow up calls? I've heard about this practice for years and someone recently asked me about it on Facebook because a corporate trainer with her company is advocating it.

Am I missing something? I just don't understand the value in this.

Basically, if you're willing to push *67 to block the person you're calling from seeing it's you calling, you're assuming that they don't want to talk with you and won't pick up the phone if they see your name on their caller ID (which I'm here to tell you is all about assumption and, 99% of the time, inaccurate assumption on your part, but that's another blog post). So let's say you block your name so the person you're calling is "duped" into picking up the phone and it actually works and they answer.

Now what?

According to the psychology behind this practice, you're now on the phone with someone who didn't want to talk with you in the first place. Congratulations. As my teenage sons would say, "Awkward!" What are you supposed to say to get them to do whatever you're calling about from this perspective? Frankly, it reminds me of my time on Match.com when men would use profile photos of themselves 20 years younger and 50 pounds lighter to entice me to go out with them. What did they think would happen when we met in person? I'd fall instantly and madly in love with their personality and forget the fact that I'd essentially been tricked into showing up for coffee with them?

Trust me, that never happened.

So, instead of tricking people who don't want to talk to you because they have no relationship with you into picking up the phone for an unproductive, uncomfortable conversation, how about building relationships with your customers and potential hosts? That starts with connecting with them more often than twice a year when you're hoping they'll book a home party or place an order. It starts with you actually taking an interest in their lives, their kids, and them. Sending a card on their birthday or anniversary, inviting them to an appreciation open house, or calling out of the blue with no agenda other than to make sure they're doing well and enjoying their products.

Then, when it's time to call and offer them the opportunity to work with you, in any capacity, not only will they want to hear from you, but you'll feel comfortable making the call. And that's worth it's weight in gold.

I'd love to hear your take on this practice in the comments below. Do you use *67? Has it worked for you? (If you're reading this post as an e-mail, click on the title above to join the conversation).



WANT TO USE THIS ARTICLE IN PRINT OR ONLINE?
You may, as long as you do not alter it and include the following information (with active links as appropriate):

Julie Anne Jones is direct sales corporate consultant, coach, and trainer, and the CEO of Julie Anne Jones, Inc. She is known for her authentic and easy-to-use scripting and specializes in specific language and tools for success in direct sales. To learn more about Julie Anne and her products and services, and to read her weekly blog posts, visit her at www.julieannejones.com.