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Archive for Scheduling – Page 2

A Direct Sales Formula for Success

Tuesday, March 15th, 2011
I've noticed that I write quite a bit in this blog about time and organization – how to manage your time so you have a successful business while still maintaining the harmony in your life. That's because it's the single most frustrating thing about working from home. I've broken down the direct sales time commitment into a formula for you. Hopefully this will help you see where you're not on track (and where you are).
 
Here's my formula for a successful direct sales business:
 
60% Money Making Activities
 
These are things that have a high probability of producing income for you. We're talking the ACTIONS that will bring you business success. This includes (but isn't limited to) sales, bookings, parties, & sponsoring.

20% Preparation and Planning

I do yearly, quarterly, monthly, weekly and sometimes daily planning. It's the most important time I spend on my business (but notice its only 20% of the time I spend). You should also include team management in this piece of the pie. This allows you to solidify the foundation of your business so your long term outlook is more profitable.

10% Administrative Tasks
 
By administrative, I mean anything that you do in support of your business that does not directly make you money. Pay attention to this category. My guess is you struggle to keep this from eating up less than 50% of your time, let alone 10%. I know it's the biggest issue I face. Nothing pulls me down a rabbit hole quicker than things like banking, e-mail, my website, etc. All are important to my overall business success, but none are income producing.

10% Raise-the-Bar Service
 
These are those extra touches that make you stand out in the crowd in your community, company and industry. Do you send hand written thank you notes to your hosts or make customer service calls to your party guests once they receive their products? How about sending birthday cards to your hosts and customers? What are you doing to build long-term relationships with super service to your representatives, hosts and customers? My friend Jennifer Fitzgerald has created an amazing program called "The Client Angel" that will absolutely help you in this area. Check out her free trial membership here.

 

 

WANT TO USE THIS ARTICLE IN PRINT OR ONLINE?
You may, as long as you do not alter it and include the following information (with active links as appropriate):

Julie Anne Jones is direct sales corporate consultant, coach, and trainer, and the CEO of Julie Anne Jones, Inc. She is known for her authentic and easy-to-use scripting and specializes in specific language and tools for success in direct sales. To learn more about Julie Anne and her products and services, and to read her weekly blog posts, visit her at www.julieannejones.com.

A Simple Alternative to the To-Do List

Tuesday, February 22nd, 2011

I'm a big proponent of creating and working with a schedule. Far from limiting you, it frees you up to know when you're working (and more importantly, when you're not). But I do admit that not everyone works with a schedule in the same way. For some, creating a schedule for your week that looks pretty much the same every week is the best way to work. That means you figure out what you need to do on a weekly basis and create "blocks" of time in your schedule to accommodate those needs.

For many of my clients, however, I've found that this type of schedule doesn't fit with their values or the way they work. For them, the index card system is often a great alternative.

It's a very simple 3 step system.

  • First, create a master list (I do mine on Sunday evening since my work week begins on Monday) of everything you can think of that you want to get accomplished in the coming week. Just getting it all out on paper in one long list often feels much better for me. Once it's written down, it doesn't feel like it's taking up so much space in my life and mind.
  • Second, beginning on the same evening you make your master list, take out a clean 3X5 index card and choose no more than 5 items off of your master list (fewer if your time is squeezed for the next day) and write them on the card in order of importance. This card is portable so you can carry it with you throughout the day and as you accomplish items, cross them off your card.
  • Third, at the end of the day, take out a fresh, clean 3X5 card and transfer any of the items on your current card that you didn't get completed and put them at the top of your new card. Then fill in your new to-do items from your master list until you have 5 for the next day.

That's pretty much it. Once you move an item off of your master list onto your card, you can mark it off of your master list. And as you work on your 5 items each day, be sure you let the other items on your master list go. This is a great way to stay focused on what you've chosen to work on each day knowing that you'll get to the rest of the items on your list as the week progresses. It also allows you to create your schedule each day in a more immediate way, depending upon what you feel you need to work on for that day.

I use a combination of this system and calendar blocking and you'll find a combination of systems that work for you as well. Just make sure you're keeping track of what you need to do and celebrating your successes as you complete the items on your list. I'd love to hear about what systems have worked well for you around tracking your time and working more efficiently.

 


WANT TO USE THIS ARTICLE IN PRINT OR ONLINE?
You may, as long as you do not alter it and include the following information (with active links as appropriate):

Julie Anne Jones is direct sales corporate consultant, coach, and trainer, and the CEO of Julie Anne Jones, Inc. She is known for her authentic and easy-to-use scripting and specializes in specific language and tools for success in direct sales. To learn more about Julie Anne and her products and services, and to read her weekly blog posts, visit her at www.julieannejones.com.

Are You Phoning It In?

Tuesday, February 1st, 2011

You know those days when you just don't feel like working your direct sales business? You have a home party and it's raining out and you would just rather stay home in your jammies and chill in front of the tv. You still show up, but you're not really there. Or every time you plan to make phone calls, you distract yourself and the calls don't get made. That's what I call phoning it in. I know that there are parts of my business where certainly sometimes I phone it in. During those times, I know that I am not doing what I know how to do.

It happens to me when I get over committed and feel like my to-do list is a mile long. It also happens when I don't have anything planned and I can't seem to clearly focus on how I should spend my time. And what I've noticed is that when I phone it in, not only does my productivity suffer, but so does my self esteem. Because I either feel horrible about myself or I make excuses for my lack of commitment, or both. Either way, my results suffer.

Here's what I do when I find myself phoning it in to snap myself out of it and start showing up 100% for the task at hand:

Check in with Yourself

Take what a friend of mine calls a "check up from the neck up" and see if something's bothering you that you need to work through or deal with. Are you hungry? Having a bad day? Maybe you feel guilty because you're working when you promised your kids you wouldn't. Or you're battling your gremlins (those little voices in your head that tell you lies about yourself and the world) about what you're doing (you know, "Why are you even bothering calling her? She doesn't want to talk to you! She hasn't returned your call, so doesn't that tell you anything?") Take a moment to check in and see what's really causing you to phone it in, and then deal with it. Take a break, have a sandwich, call a friend, put on some music.

Self care is the key to quality attention and focus. If you're feeling less than it's easy to show up with less than.

Get it Down on Paper

Got a big project you keep shuffling to the bottom of your stack of things to do because every time you think about it you feel tired? Take 30 minutes, sit down and write out everything you'll need to do to accomplish that project. Once it's out on paper, you can let it go and focus more intently on what you're currently working on, and have a clear plan of action once it's time to show up for your big project as well.

Make Sure You Have Time to Do Your Best Work

This one seems like a no brainer but it's not. Often time I find myself phoning it in when I'm working on a deadline or feeling like I don't have enough time to finish something. So don't start a project if you don't have time to finish it (or can't stop at a logical place and come back to it later). This is where planning and having a schedule come in very handy.

Ask Yourself if This is Something You Should Delegate

Is this task even something you want to (or should) be doing? If you're spending time on things that take your time and energy and aren't paying you back, find a way to delegate them. I know how to do every single task in my business. I only actually do the things that make me money or make me happy, or both. Everything else, I delegate to my business manager, book keeper, web master, or tech support person. You don't have to have a huge staff to delegate to. I have several students in my Virtual Academy who have recently discovered the amazing power of having their children buy into and help with their businesses. Think outside the box when it comes to who could support you.

Where are you phoning it in in your business? And what are you doing about it?

 

 


WANT TO USE THIS ARTICLE IN PRINT OR ONLINE?
You may, as long as you do not alter it and include the following information (with active links as appropriate):

Julie Anne Jones is direct sales corporate consultant, coach, and trainer, and the CEO of Julie Anne Jones, Inc. She is known for her authentic and easy-to-use scripting and specializes in specific language and tools for success in direct sales. To learn more about Julie Anne and her products and services, and to read her weekly blog posts, visit her at www.julieannejones.com.